During the semester there are four 2211 tests and four 2212 tests, each of which is 90 minutes long, running from 6pm to 7:30pm. Depending on GTA workload, you’ll be expected to proctor ~3 tests during the semester. All Traditional GTAs go into the proctoring and grading pool, so you may be asked to proctor a 2211 test even if you’re TA’ing 2212 and viceversa.
On the day of the test, every GTA and instructor will meet in a central location, which Jarrio/Murray will let you know about in advance (both the time and the place). From there, each GTA will grab one box of tests and go to their assigned exam room. The goal is to get to the exam room 15 minutes in advance of the time when the test officially starts.
Once you’re in the exam room, you’ll be laying out the tests in a grid pattern. Jarrio/Murray will give you more details about this, but to summarize, there are different versions of each test and the grid pattern is done so that two people sitting next to each other don’t end up with the same version of the test.
Students are admitted into the exam room 5 minutes before the test officially begins, and they should sit at a desk that already has a test on it. At this point students should start filling out their scantrons (name, etc). Students can arrive late to the test, but no new students should be admitted after the first student who finishes their test leaves the room.
Students are allowed to use a simple calculator. If the calculator can store text or formulas, then they can’t use it. They can’t use smartphone calculators either. A formula sheet is provided with the test.
During the test, you should walk around the room and make sure no one is cheating (e.g., looking at someone else’s test, looking at their notes or textbook, etc). Students may ask you questions to clarify if something on the test isn’t clear. You should answer those questions as best you can. However, you shouldn’t answer questions such as “am I doing this right?” or “what am I supposed to be doing here?”
If you see something suspicious, bring it up to the attention of the instructor, and immediately start writing down a detailed description of the situation in a piece of scratch paper and keep it handy. Try to make eye contact with the suspicious student, staring them down might get them to realize they’re being watched. Try and see if you can take a discrete picture and/or video of the suspicious situation.
When the exam period is over, the instructor will make a LOUD pencils-down announcement. If the instructor is not in the room, then it is the GTAs’ responsibility to make the announcement and strictly enforce it. If time’s up, then that’s it, no one should be writing anything on their test after that (not even to write their name on the scantron, since that’s something they should have done at the start of the testing period). Continuing to write after the testing period is over can result in a penalty.
If students form a line to turn in their tests, there shouldn’t be any talking while they’re in line (especially no talking about the test!). When they turn in their test, you’ll need to check their BuzzCard, and in addition to that there may be a sign-out sheet, but that depends on the instructor.
The proctoring schedule for the final exams gets determined later in the semester, and takes into account the balance of hours worked. If you’ve missed some hours of teaching duty during the semester, then you’ll likely be proctoring final exams.